Research the possibility of childcare about 2014

[rdodev]

It's definitely a tough one. I was one of the participants wanting to bring my kid with me (and took the survey), but totally understood the issues involved; after all, I would want to leave my kids with just any generic nanny service.

Another factor is that good child care services with all-day activities, meals and such will be costly -- at least here in the US, not sure in Canada. So, if offered, we will probably have to pass some or all the cost to the parents -- which could be an obstacle if it's too pricey.

It's a good idea nonetheless and definitely worth pursuing; but definitely not a deal-breaker if it cannot be arranged.

[mlhamel]

Hotels are offering childcare and it's something we should probably
included in the registration process cause if we tell them X kids will be
there, they could take care of hiring the right amount of people.

On Sat, Apr 27, 2013 at 12:24 AM, diana [email protected] wrote:

I tried and failed to get childcare for PyCon 2013. In the end, we
couldn't find a trusted organization. Here's an example email from last
year. I would love to try again for PyCon 2014.

Hello Andrew,

Thank-you so much for getting back to me! I would much rather work
with a trusted organization like yours, rather than resort to a nanny
service.

Just to re-cap, I'm one of the organizers for PyCon: the world's
largest, annual, conference centered around Python, a computer
programming language.

There will be a couple thousand people in attendance, including people
from all over the world (and in some cases their children). We'd like
to offer subsidized childcare options this year, for the first time,
to help encourage participation from parents that would otherwise not
be able to attend.

More information about PyCon can be found at the following link:

https://us.pycon.org/2013/

The conference dates and locations are as follows.

March 13th - 21st, 2013

Santa Clara Convention Center
5001 Great America Parkway
Santa Clara, California USA 95054
Tel: [phone]

Hyatt Regency Santa Clara
5101 Great America Parkway
Santa Clara, California USA 95054
Tel: [phone]

We did a quick survey of our attendees - here's a break down of the
childcare needs of those that have responded so far:

7-9 years old: 3 children
5-6 years old: 7 children
3-4 years old: 11 children
1-2 years old: 12 children
Less than a year old: 3 children

Ideally, I'd love to be able to provide full-day camps for all nine
days and for all age groups listed above. I'm sure those numbers will
increase once we announce childcare as a real option, rather than just
an idea we're considering.

My main questions, to kick this conversation off, are as follows:

1. Will it be possible to provide childcare for all of the following
   days? If not, which days are possible? The most busy days, with
   respect to childcare, will likely be in the middle (March 15, March
   16, March 17, and March 18). People arrive late and leave early
   because of work commitments, etc.

• March 13, 1213 (Wed)
• March 14, 1213 (Thu)
• March 15, 1213 (Fri)
• March 16, 1213 (Sat)
• March 17, 1213 (Sun)
• March 18, 1213 (Mon)
• March 19, 1213 (Tue)
• March 20, 1213 (Wed)
• March 21, 1213 (Thu)

2. How many children for each age group would we need to enroll to
   make it worthwhile from your point of view?

3. Alternatively, how much money would be required to accommodate all
   age groups for all days (in the event of low-ish enrolment)?

4. I'm assuming the day-camps would be held at the JCC facility,
   rather than on-site at the hotel/conference, and be similar to the
   curriculum you already provide for your current day-camps and
   childcare programs. Is this a correct assumption?

5. What hours are possible? The main parts of the conference start at
   9am and end at 6pm, but the venue appears to be about 25 minutes away
   from the JCC (I emailing you from Canada, so I'm just going on what
   Google maps says). We can probably provide a shuttle from the hotel
   for morning drop-off and evening pick-up, but 8:30am to 6:30pm is a
   really long day for children. Children are more than welcome to be a
   the conference, so perhaps it's more realistic to offer childcare from
   8:30am - 4:30pm. I'm open to suggestions.

Happy Hanukkah, Andrew!

I look forward to hearing back from you.

Thanks,

--diana

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Mathieu Leduc-Hamel
Senior Developer at Ajah

[nilovna]

Hi Diana,

I will set a meeting with a friend who's working at the childcare of my University. (CPE-UQAM)
They are an offical CPE (Childcare service of Quebec) so they are "approved" by the Quebec government.
http://www.mfa.gouv.qc.ca/fr/services-de-garde/cpe-garderies/Pages/index.aspx

She told me that they sometimes do childcare for events.
I will set a meeting with her and ask her the questions mentionned on your post.

[dianaclarke]

Wow, thanks @nilovna!

[jul]

my roomate works in YMCA I will ask him for someone able to make a quotation based on previous data.

[dianaclarke]

Thanks @jul! How close is the YMCA to the conference center?

[ygingras]

It's next to the Hyatt, on of the signed hotels. About 5 mins walk above ground, 10 mins under.

Sent from my iPhone

On May 16, 2013, at 18:14, diana [email protected] wrote:

Thanks @jul! How close is the YMCA to the conference center?

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[sontek]

@nilovna @jul Any follow-up info on this?

[nilovna]

Yes, but I still don't have answers to all the questions in the first post.

They said it shoulb be possible since it's a couple of months of advice.

I poked them back this week to get more details.
On 2013-07-05 1:10 AM, "John Anderson" [email protected] wrote:

@nilovna https://github.com/nilovna @jul https://github.com/jul Any
follow-up info on this?

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[hackygolucky]

Is there any further discussion happening regarding this? I've had this question asked from a number of PyLadies here in Portland and I'd love to be able to update them on the possibility or whether the conversation is taking place. Thanks!

[dianaclarke]

@hackygolucky Yup! We're in the process of negotiating the contract. You can expect to hear more in the new year. Childcare will be available during the main conference days: Fri/Sat/Sun.

[hackygolucky]

That's amazing! Such good news!

On Sat, Dec 21, 2013 at 1:24 PM, diana [email protected] wrote:

Yup! We're in the process of negotiating the contract. You can expect to
hear more in the new year. Childcare will be available during the main
conference days: Fri/Sat/Sun.

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[dianaclarke]

@hackygolucky Childcare registration is open:

https://us.pycon.org/2014/childcare/

Cheers,

--diana

[hackygolucky]

Yes! Thanks so much! Shared with Pyladies PDX \o/
On Jan 21, 2014 8:14 PM, "diana" [email protected] wrote:

@hackygolucky https://github.com/hackygolucky Childcare registration is
open:

https://us.pycon.org/2014/childcare/

Cheers,

--diana

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