brahimmade / makerspaceleiden-crm

Simlpe sketch of a CRM for managing members and rfid cards at the Makerspace leiden

Quick test/install

• Make sure you have a somewhat recent python version

• sh loaddemo.sh

Then go to

http://localhost:8000/

and login using the accounts created & shown to you during the loaddemo.sh script.

Requirements

Trustees

• Create member, progress status from initial to full (i.e. with 24x7 key)

• Checkboxes for things such as 'form on file', member-in-good-standing

• Management of groups (e.g. people that can give instruction)

• Creation of new machines and groups

• Overview rfid cards

• Reports on bins & (big/overdue) storage permits.

API

• lists or OK/deny on tag's. based on just being a member based on having had instructions based on an actual permit

Self service

• Initial contact / request membership (no auth)

• password reset.

• activate (new) card, retire old.

• record whom you have given instruction to.

Self service (bonus)

• report accident

• report outages activate lockout

• location members bin visible to all

• storage permits & durations for things that do not fit in the members bin. request visible to all

• track ordering of spares.

Non functional requirements

• Very 'standard' approach - so ops and code evolving does not rely on a few skilled people.
• Some 10's of machines
• Low 100's of users

Email 'rules'

• User changes his/her details -> email trustees
• Someone adds instructions -> email trustees ? deelnemers ?
• Any mutations on storage space - email deelnemers Email owner separare if the change is made by someone else but the owner. Email trusteeds if > 30 days or extension on a auto-approve 30 days.
• Box changes - email trusteeds Email owner separare if the change is made by someone else but the owner.

Current design

• Normal Django users; Members adds a field to that (form on file). May add more in the future (e.g. emergency contact).

• Machines Machines or things that you can interact with (like doors). May require instructions May require the waiver to be on file. May require a 'permit' of a specific type.

• Permits E.g. allowed to open doors. May require a permit to be issued (one deep)

• Entitlements of a specific permi Assigned to a user (owner) by an issuer. issuer must have the entitlement himself. issuer must ALSO have the permit specified in the permit, i.e. the instruction permit, if so specified (one deep)

issues with the current design