coloredcow / college-erp

An ERP system for educational institutes.

College ERP

An ERP system for educational institutes. Built with Frappe, ERPNext, and ERPNext Education Module.

Guidlines - How to make student Enrollments

1. Open the website that you have created, click on the admission in the navbar.
2. You will see different fields there, such as Program, Academic year, Academic term etc.
3. Navigate to Education > Program > Add Program , fill all the fields and click on save.
4. Follow same for the academic term and academic year.
5. In the admission form, fill all the details and submit the form.
6. Open student applicant, you will see the new entry there, click on that entry.
7. Now the admin can see all the details and can perform the required actions.
8. In the top right, there will be a dropdown. The admin can either approve or reject the form.
9. Suppose the admin approves the form, then there will be an Enroll button.
10. After clicking on the enroll button, the student will get enrolled.

college-erp's Issues

Setup admission form

To Do

• Customize the DocType to include all the fields that are present in the admission form
• Customize the Student Applicant Web Form to provide all the fields to be filled by the student

Acceptance criteria

• User should be access the admission form from the website without login
• User should be able to fill in all the details in the admission form
• #10
• Admin should be able to see the list of all the student applications
• Admin should be able to see all the submitted details for any student applications
• BONUS: Admin should be able to filter (program), search (name), sort (based on date of submission)

Additional notes/questions

1. Should we generate a unique number on the successful submission of the admission form?
2. Should we send an email to the student with the submitted details and admission form number?

Setup courses

To Do

• Setup all the available courses and connect them with a program
• Find out how does the student get enrolled to a particular course

Acceptance criteria

TBA

Additional notes/questions

TBA

Program enrollment

To Do

• Once everything is clear, the admin should be able to accept the student applicant into a student and start the program enrolment
  • Student has applied
  • Application has been verified
  • Fees have been paided
  • Anything else?

Acceptance criteria

TBA

Additional notes/questions

TBA

Website customization

To Do

• Customize the website to not redirect to the login page when the homepage is visited by a guest user
• Customize the website to display the college logo
• Customize the website to display the university logo
• Customize the website to display a navigation bar with links
• Customize the website to display a footer

Acceptance criteria

• As a guest user, I should be able to come to the landing page of the website
• I should see the college logo, university logo, and the name of the college
• As admin, I should be able to customize all the details from the backend

Additional notes/questions

NA

Remove specific fields from a DocType

To Do

• Find a way to remove the first_name, last_name, middle_name fields from the Student Applicant doctype.
  Currently we have a way to remove them from the Student Applicant web form but when they are removed from the Student Applicant DocType, we get an error AttributeError: 'StudentApplicant' object has no attribute 'first_name' when the form is submitted from the website.

Acceptance criteria

• As the admin user, I should not see the fields first_name, last_name, middle_name and any other fields that are not part for the admission form when I am viewing the a particular student applicant's details

Additional notes/questions

NA

As we are making changes to the DocType and WebForms, we want a way to export these customizations

Attendance module

As the admin,

• Add Program
• Add Student Batches
• Add Student Groups based on Academic Year and Term

As an instructor, I can log in in the system and

• See my past courses
• See what am I teaching in these academic terms
• Go to any of my active courses and mark attendance for the students who have enrolled in the course

Questions

1. How can student view their attendance?

Fee Structure

To Do

We need to implement the semester wise fee structure:

• https://thdcihet.ac.in/wp-content/uploads/2023/08/All-exisiting-Students-3rd5th7thSem-Odd-Semester-Fee-Structure-2023-24.pdf
• https://thdcihet.ac.in/wp-content/uploads/2023/07/FEE-STRUCTURE-FOR-M.TECH-SESSION-2023-24.pdf

Acceptance criteria

TBA

Additional notes/questions

TBA

Import and export customizations

To Do

• #8
• We also want a way to import the export customization into a different setup

Acceptance criteria

• #9

Additional notes/questions

NA

The admission form created on one system should be replicated on another system using this

On successful submission user should see a success message