digipres / policies

Digital preservation policies and strategies

Digital preservation policies and strategies

CREATED BY: CAYLIN SMITH, CAMBRIDGE UNIVERSITY LIBRARY, CS2059 [AT] CAM [DOT] AC [ DOT] UK

DATE CREATED: 04/02/20

VERSION HISTORY

06/02/20: IFI POLICY ADDED; NATIONAL LIBRARY OF SCOTLAND POLICY UPDATED

24/03/20: UNIVERSITY OF WISCONSIN-MADISON ADDED

22/03/2021: FOLLOWING POLICIES SUBMITTED BY ELIZABETH ENGLAND (@elizabeengland): COLUMBIA UNIVERSITY LIBRARIES, NORTH CAROLINA STATE (STATE LIBRARY AND STATE ARCHIVES), NORTHERN ILLINOIS LIBRARY, PRINCETON UNIVERSITY LIBRARY, PURDUE UNIVERSITY RESEARCH REPOSITORY, TEXAS STATE UNIVERSITY, UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN, UNIVERSITY OF RICHMOND

06/10/2021: CAMBRIDGE UNIVERSITY LIBRARY POLICY UPDATED, BRITISH GEOLOGICAL SURVEY POLICY ADDED, YORK UNIVERSITY LIBRARY ADDED, STATE LIBRARY OF AUSTRALIA REVISED TO STATE LIBRARY OF SOUTH AUSTRALIA

24/03/2023: THE FOLLOWING POLICIES WERE REMOVED BECAUSE THEIR URL DIDN'T RESOLVE AND INFORMATION COULDN'T BE FOUND ELSEWHERE ON THEIR WEBSITE: BORTHWICK INISITUTE FOR ARCHIVES, NORTH CAROLINA (STATE LIBRARY AND STATE ARCHIVES), UNIVERSITY OF BRADFORD, UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN, UNIVERSITY OF MASSACHUSETTS AMHERST LIBRARIES, UNIVERSITY OF NOTTINGHAM, UNIVERSITY OF SUSSEX; POLICIES AND/OR STRATEGIES AT THE FOLLOWING INSTITUTIONS WERE UPDATED: BODLEIAN LIBRARIES, CONCORDIA UNIVERSITY, DURHAM COUNTY RECORD OFFICE, GWENT ARCHIVES, LIBRARY AND ARCHIVES CANADA, NATIONAL LIBRARY OF NEW ZEALAND / ARCHIVES NEW ZEALAND, NATIONAL LIBRARY OF SCOTLAND, NEWCASTLE UNIVERSITY LIBRARY SPECIAL COLLECTIONS, ROYAL DANISH LIBRARY, ROYAL PAVILLION & MUSEUMS TRUST (BRIGHTON AND HOVE MUSEUMS), SOUTHERN METHODIST UNIVERSITY, STATE LIBRARY OF NEW SOUTH WALES; THE FOLLOWING INSTITUTIONS WERE ADDED: AMERICAN MUSEUM OF NATURAL HISTORY, DURHAM UNIVERSITY LIBRARY, HERIOT-WATT UNIVERSITY, JAMES HARIDMAN LIBRARY (NUI GALWAY), NEW YORK UNIVERSITY, UNIVERSITY COLLEGE LONDON, UNIVERSITY OF ST ANDREWS, UNIVERSITY OF WARWICK

03/11/2023: NATIONAL LIBRARY OF IRELAND POLICY ADDED, IFI TYPO FIXED

20/03/2024: KB NATIONAL LIBRARY OF THE NETHERLANDS POLICY ADDED

Listing

• Australia
  • National Archives Of Australia
  • State Library Of South Australia
  • State Library Of New South Wales
  • State Library Of Victoria
  • University Of Melbourne
• Canada
  • Concordia University
  • Government Of Canada
  • Library And Archives Canada
  • York University Library
• Denmark
  • Royal Danish Library
• England
  • Archaeology Data Service
  • Bodleian Libraries
  • British Geological Survey
  • British Library
  • Cambridge University Library
  • Cheshire Archives
  • Durham County Record Office
  • Durham University Library
  • Gardens, Libraries, And Museums (Glam), University Of Oxford
  • Gloucestershire Archives
  • Hull History Centre
  • London Metropolitan Archives
  • Newcastle University Library Special Collections
  • Northumberland Archives
  • Northwestern University Libraries
  • Oxford Brookes University - Special Collections
  • Parliamentary Archives
  • Royal Pavillion & Museums Trust (Brighton And Hove Museums)
  • St. George'S University Of London
  • Staffordshire County Council
  • UK Data Archive
  • University Of Bristol
  • University College London
  • University Of Leeds
  • University Of Sheffield
  • University Of Warwick
  • University Of Westminster
  • Wellcome Collection
• Germany
  • Leibniz Information Centre For Economics
• Netherlands
  • Kb National Library Of The Netherlands
• New zealand
  • National Library Of New Zealand / Archives New Zealand
• Norway
  • National Library Of Norway
• Pakistan
  • International Journal Of Scientific Knowledge
• Republic of ireland
  • Ifi Irish Film Archive
  • James Hardiman Library, Nui Galway
  • National Library Of Ireland
• Scotland
  • Heriot-Watt Univeristy
  • National Library Of Scotland
  • National Records Of Scotland
  • University Of Edinburgh
  • University Of Glasgow
  • University Of St Andrews
• USA
  • American Museum Of Natural History
  • Columbia University Libraries
  • Council For State Archivists
  • Dartmouth College Library
  • Fontbonne University Archives
  • Indiana University Libraries
  • Inter-University Consortium For Political And Social Research, University Of Michigan
  • Maureen And Mike Mansfield Library, University Of Montana
  • National Archives
  • New York University
  • Northern Illinois University Library
  • Princeton University Library
  • Purdue University Research Repository
  • Rochester Institute Of Technology
  • Rockefeller Archive Center
  • Roper Center For Public Opinion Research, Cornell University
  • Shropshire Archives
  • Southern Methodist University
  • Texas State University
  • United Nations, Archives And Records Management
  • University Of Georgia Libraries
  • University Of Houston
  • University Of Minnesota Libraries
  • University Of Richmond
  • University Of Washington Libraries
  • University Of Wisconsin-Madison
  • Virginia Tech
  • Yale University Library
• Wales
  • Archives Wales
  • Gwent Archives

Australia

National Archives Of Australia

• Policy: https://www.naa.gov.au/about-us/our-organisation/accountability-and-reporting/archival-policy-and-planning/digital-preservation-policy
• Strategy: Not available

State Library Of South Australia

• Policy: https://www.slsa.sa.gov.au/sites/default/files/2019-02/Digital-Preservation-Policy-State-Library-SA.pdf
• Strategy: Not available

State Library Of New South Wales

• Policy: https://www.sl.nsw.gov.au/sites/default/files/digitalpreservationframework-2022-24.pdf
• Strategy: Not available

State Library Of Victoria

• Policy: https://www.slv.vic.gov.au/about-us/policies-guidelines/collection/digital-preservation-policy
• Strategy: Not available

University Of Melbourne

• Policy: Not available
• Strategy: https://minerva-access.unimelb.edu.au/bitstream/handle/11343/45135/Digital%20Preservation%20Strategy%202014-2025%5B1%5D.pdf?sequence=1&isAllowed=y

Canada

Concordia University

• Policy: Not available
• Strategy: https://www.concordia.ca/offices/archives/historical-archives/digital-archives-preservation-strategy.html

Government Of Canada (Note: Dp Policy Framework)

• Policy: https://www.canada.ca/en/heritage-information-network/services/digital-preservation/policy-framework-development-guideline.html
• Strategy: Not available

Library And Archives Canada

• Policy: Not available
• Strategy: https://library-archives.canada.ca/eng/corporate/about-us/strategies-initiatives/Pages/strategy-digital-preservation-program.aspx

York University Library

• Policy: https://digital.library.yorku.ca/tags/digital-preservation-policy
• Strategy: Not available

Denmark

Royal Danish Library

• Policy: https://www.kb.dk/en/policies-and-strategies/digital-preservation-policy
• Strategy: https://www.kb.dk/en/policies-and-strategies/strategy-digital-preservation

England

Archaeology Data Service

• Policy: https://archaeologydataservice.ac.uk/attach/ADS_Preservation_Policy_v1-7.pdf
• Strategy: Not available

Bodleian Libraries

• Policy: https://www.bodleian.ox.ac.uk/sites/default/files/bodreader/documents/media/digital-preservation-policy.pdf
• Strategy: Not available

British Geological Survey

• Policy: https://www.bgs.ac.uk/download/bgs-digital-preservation-policy/
• Strategy: Not available

British Library

• Policy: Not available
• Strategy: https://www.bl.uk/digital-preservation/strategy

Cambridge University Library

• Policy: https://doi.org/10.17863/CAM.71114
• Strategy: https://www.lib.cam.ac.uk/files/str_cul_digitalpreservationstrategy.pdf

Cheshire Archives

• Policy: https://www.cheshirearchives.org.uk/record-care/digital-preservation/digital-preservation-policy.aspx
• Strategy: Not available

Durham County Record Office

• Policy: https://durhamrecordoffice.org.uk/wp-content/uploads/2022/06/DigitalPreservationPolicy2021to2024.pdf
• Strategy: Not available

Durham University Library

• Policy: https://www.durham.ac.uk/media/durham-university/library-/about-us/policy-documents/DUL-preservation-policy.pdf
• Strategy: Not available

Gardens, Libraries, And Museums (Glam), University Of Oxford

• Policy: Not available
• Strategy: https://www.glam.ox.ac.uk/glam-digital-preservation-strategy-2018-2021

Gloucestershire Archives

• Policy: https://www.gloucestershire.gov.uk/media/1881/digital-preservation-policy-2018-v31.pdf
• Strategy: Not available

Hull History Centre

• Policy: http://www.hullhistorycentre.org.uk/about-us/about/HHC-Digital-Preservation-Policy.pdf
• Strategy: Not available

London Metropolitan Archives

• Policy: https://www.pensionsarchive.org.uk/90/text/141/files/digital-preservation-policy.pdf
• Strategy: Not available

Newcastle University Library Special Collections

• Policy: https://www.ncl.ac.uk/mediav8/library/file-downloads/special-collections/Digital%20Preservation%20Policy.pdf
• Strategy: Not available

Northumberland Archives

• Policy: https://northumberlandarchives.com/docs/Digital%20Preservation%20Policy%20(v2-4).pdf
• Strategy: Not available

Northwestern University Libraries

• Policy: https://www.library.northwestern.edu/about/administration/policies/digital-preservation-policy.html
• Strategy: Not available

Oxford Brookes University - Special Collections

• Policy: https://radar.brookes.ac.uk/radar/file/fe7cd8af-d42d-4b0a-9619-18f5acb3c306/1/Digital%20Preservation%20Policy.pdf
• Strategy: Not available

Parliamentary Archives

• Policy: https://www.parliament.uk/documents/upload/digitalpreservationpolicy1.0.pdf
• Strategy: https://www.parliament.uk/documents/upload/digital-preservation-strategy-final-public-version.pdf

Royal Pavillion & Museums Trust (Brighton And Hove Museums)

• Policy: https://brightonmuseums.org.uk/wp-content/uploads/2022/07/RPMT-Digital-Preservation-Policy-2020-2025.pdf
• Strategy: Not available

St. George'S University Of London

• Policy: https://www.sgul.ac.uk/about/governance/policies/staff-only-policies/digital-preservation
• Strategy: Not available

Staffordshire County Council

• Policy: https://www.staffordshire.gov.uk/Heritage-and-archives/about/Policies/Staffordshire-Archives-and-Heritage-Digital-Preservation-Policy.aspx
• Strategy: Not available

UK Data Archive

• Policy: https://dam.data-archive.ac.uk/controlled/cd062-preservationpolicy.pdf
• Strategy: Not available

University Of Bristol

• Policy: https://www.bristol.ac.uk/media-library/sites/secretary/documents/information-governance/digital-preservation-for-business-records-policy.pdf
• Strategy: Not available

University College London

• Policy: https://www.ucl.ac.uk/library/sites/library/files/ucl_special_collections_digital_preservation_policy._docx.pdf
• Strategy: Not available

University Of Leeds

• Policy: https://library.leeds.ac.uk/downloads/download/178/digital_preservation_policy
• Strategy: Not available

University Of Sheffield

• Policy: http://librarysupport.shef.ac.uk/DigitalPreservationPolicy.pdf
• Strategy: Not available

University Of Warwick

• Policy: https://warwick.ac.uk/services/sim/policies/information-governance/ig04/
• Strategy: Not available

University Of Westminster

• Policy: https://www.westminster.ac.uk/sites/default/public-files/general-documents/Appendix-9-Digital-Preservation-Policy.pdf
• Strategy: Not available

Wellcome Collection

• Policy: https://wellcomecollection.cdn.prismic.io/wellcomecollection%2F2dc3ccc0-02d6-47b5-9b9e-241f2bc22d86_digital+preservation+policy.pdf
• Strategy: Not available

Germany

Leibniz Information Centre For Economics

• Policy: https://www.zbw.eu/en/about-us/key-activities/digital-preservation/preservation-policy/
• Strategy: Not available

Netherlands

Kb National Library Of The Netherlands

• Policy: https://www.kb.nl/en/about-us/expertise/preservation-policy
• Strategy: Not available

New zealand

National Library Of New Zealand / Archives New Zealand

• Policy: https://natlib.govt.nz/files/digital-preservation/digital-preservation-policy-manual.pdf
• Strategy: https://natlib.govt.nz/files/digital-preservation/Digital_Preservation_Strategy.pdf

Norway

National Library Of Norway

• Policy: Not available
• Strategy: https://digitalpreservation-blog.nb.no/docs/strategy/nln-digipres-strategy-en/

Pakistan

International Journal Of Scientific Knowledge

• Policy: https://www.ijsk.org/digital-preservation-policy/
• Strategy: Not available

Republic of ireland

Ifi Irish Film Archive

• Policy: Not available
• Strategy: https://www.ifi.ie/wp-content/uploads/DPAS-V.2.pdf?_ga=2.250008645.293051014.1583502776-2116877818.1583502776

James Hardiman Library, Nui Galway

• Policy: http://library.nuigalway.ie/about/policies/digitalpreservationpolicy/
• Strategy: Not available

National Library Of Ireland

• Policy: https://www.nli.ie/sites/default/files/2023-10/nli-digital-preservation-policy_eng.pdf
• Strategy: Not available

Scotland

Heriot-Watt Univeristy

• Policy: https://www.hw.ac.uk/documents/digital-preservation-procedures-records-creation.pdf
• Strategy: Not available

National Library Of Scotland

• Policy: https://www.nls.uk/media/uo4b1zfj/digital-preservation-policy-and-plan.pdf
• Strategy: Not available

National Records Of Scotland

• Policy: Not available
• Strategy: https://www.nrscotland.gov.uk/record-keeping/records-policies/digital-preservation-strategy

University Of Edinburgh

• Policy: https://www.ed.ac.uk/information-services/library-museum-gallery/crc/digital-archives-and-preservation/digital-preservation-policy
• Strategy: Not available

University Of Glasgow

• Policy: https://www.gla.ac.uk/myglasgow/it/policy/digitalpreservation/
• Strategy: Not available

University Of St Andrews

• Policy: https://www.st-andrews.ac.uk/policy/library-and-museum-services/digital-preservation-policy.pdf
• Strategy: Not available

USA

American Museum Of Natural History

• Policy: https://www.amnh.org/research/research-library/digital-collections-management/digital-preservation-policy
• Strategy: Not available

Columbia University Libraries

• Policy: https://library.columbia.edu/services/preservation/dlpolicy.html
• Strategy: Not available

Council For State Archivists

• Policy: Not available
• Strategy: https://www.statearchivists.org/research-resources/dpc-leveluproadmap/serp-strategy

Dartmouth College Library

• Policy: https://www.dartmouth.edu/~library/preservation/docs/dartmouth_digital_preservation_policy.pdf
• Strategy: Not available

Fontbonne University Archives

• Policy: https://library.fontbonne.edu/c.php?g=517936&p=5489195
• Strategy: Not available

Indiana University Libraries

• Policy: https://libraries.indiana.edu/digital-preservation-policy
• Strategy: Not available

Inter-University Consortium For Political And Social Research, University Of Michigan

• Policy: https://www.icpsr.umich.edu/icpsrweb/content/datamanagement/preservation/policies/dpp-framework.html
• Strategy: Not available

Maureen And Mike Mansfield Library, University Of Montana

• Policy: https://www.lib.umt.edu/about/policies/digital-preservation-policy.php
• Strategy: Not available

National Archives

• Policy: Not available
• Strategy: https://www.archives.gov/preservation/electronic-records/digital-preservation-strategy

New York University

• Policy: https://library.nyu.edu/about/policies/digital-preservation-policy/
• Strategy: Not available

Northern Illinois University Library

• Policy: https://digital.lib.niu.edu/policy/digital-preservation/digital-preservation-policy
• Strategy: Not available

Princeton University Library

• Policy: https://library.princeton.edu/sites/default/files/PUL-DP-Framework_v5.pdf
• Strategy: Not available

Purdue University Research Repository

• Policy: https://purr.purdue.edu/legal/digitalpreservation
• Strategy: Not available

Rochester Institute Of Technology

• Policy: https://scholarworks.rit.edu/cgi/viewcontent.cgi?article=2795&context=article
• Strategy: Not available

Rockefeller Archive Center

• Policy: https://docs.rockarch.org/digital-preservation-policy/
• Strategy: Not available

Roper Center For Public Opinion Research, Cornell University

• Policy: https://ropercenter.cornell.edu/policies/digital-preservation-policy
• Strategy: Not available

Shropshire Archives

• Policy: https://www.shropshirearchives.org.uk/wp-content/uploads/2016/11/Digital-Preservation-Policy.pdf
• Strategy: Not available

Southern Methodist University

• Policy: https://www.smu.edu/libraries/digitalcollections/about/digitalpreservation/policy
• Strategy: Not available

Texas State University

• Policy: https://gato-docs.its.txstate.edu/jcr:71a65a6b-3776-4c18-b85e-a8d9a8be4743/DigPresPolicyDoc-Aug2016-1.pdf
• Strategy: Not available

United Nations, Archives And Records Management

• Policy: https://archives.un.org/content/digital-preservation
• Strategy: Not available

University Of Georgia Libraries

• Policy: https://www.libs.uga.edu/staff/forms/digitalprespolicy2018july.pdf
• Strategy: Not available

University Of Houston

• Policy: https://libraries.uh.edu/wp-content/uploads/DigitalPreservationPolicyExternal-2018-02-revision.pdf
• Strategy: Not available

University Of Minnesota Libraries

• Policy: https://libguides.umn.edu/dp/framework
• Strategy: Not available

University Of Richmond

• Policy: https://consent.richmond.edu/?url=http%3A%2F%2Flibrary.richmond.edu%2fdocuments%2fdigital-preservation-policy.pdf
• Strategy: Not available

University Of Washington Libraries

• Policy: https://www.lib.washington.edu/preservation/preservation_services/digitization-and-digital-preservation/digital-preservation-policy
• Strategy: Not available

University Of Wisconsin-Madison

• Policy: https://www.library.wisc.edu/archives/archives/our-collections-2/online-collections/web-and-born-digital-policy-and-procedures/
• Strategy: Not available

Virginia Tech

• Policy: https://guides.lib.vt.edu/c.php?g=764258&p=5837333
• Strategy: Not available

Yale University Library

• Policy: https://web.library.yale.edu/sites/default/files/files/YUL%20Digital%20Preservation%20Policy%20Framework%20V1%200.pdf
• Strategy: Not available

Wales

Archives Wales

• Policy: https://archives.wales/2017/11/30/the-digital-preservation-policy-for-wales/
• Strategy: Not available

Gwent Archives

• Policy: Not available
• Strategy: https://gwentarchives.gov.uk/media/0z3hyt3g/digitalpreservation.pdf

policies's Issues

Table of contents links won't work if special characters present

I've noticed some links in the table of contents contain charaters like commas, slashes, brackets etc.
These result in non-functioning links. Examples include:

https://github.com/digipres/policies#james-hardiman-library,-nui-galway
https://github.com/digipres/policies#national-library-of-new-zealand-/-archives-new-zealand
https://github.com/digipres/policies#royal-pavillion-&-museums-trust--(brighton-and-hove-museums)

I only picked up on this when working on #2 and noticed that the preview had a few dead links.
I'm not sure what the best solution to this is!

Branches are being overwritten on being pushed

It is unclear what is happening yet, but branches are being immediately overwritten when pushed - as @kieranjol points out here, it seems to begin with a failing check on push (it passes in PR state) and then rolls back the commit. A failing check shouldn't result in an incorrect commit being written back into the repository.

NB. while Caylin is listed as the submitter, this is just an automated push. It may also be a clue.

TODO:

• Check github actions and remove any "write" behavior in the action if it exists.
• Look at why Caylin's previous commit is the one being automatically rolled back to.
• Look at the branch protection rules, but check if necessitating passing checks is causing this conflict?
• Look elsewhere if it's not clear.

Community requirements discussion: how do we make this repo more sustainable?

The first three public commits to this repo have all being incompatible with the anticipated workflow which was to edit a CSV (as a low barrier of entry) and then have a script do the following:

• extract the csv into two components, front-matter and csv,
• use the csv contents to create an alphabetized table of contents,
• output a markdown file in three formatted sections, front-matter, contents, and data.

But the scripting is brittle as I describe here: #9 (comment) and we have seen in the other commits.

What are the actual community needs here?

• Simple to update?
• Is CSV easier than Markdown?
• Something else?

Please leave comments below.