The NumFOCUS DISCOVER Cookbook (Diverse & Inclusive Spaces and Conferences: Overall Vision and Essential Resources). A guide for organizing more diverse and inclusive events and conferences, produced by the NumFOCUS Diversity & Inclusion in Scientific Computing (DISC) Program, with support from the Moore Foundation.
Home Page: http://discover-cookbook.numfocus.org
License: MIT License
This repo contains organizational materials for NumFOCUS, like:
This repository is maintained publicly, as part of NumFOCUS' efforts to operate as transparently as possible.
New Section: Conference Culture
move "Organizing Committee" info there (re-name page?)
move "Inclusive practices during check-in" there (add #21 )
move T-shirt info here (from registration)
add pacman rule
add #22
Rename Section: "Event Registration" -> "Website & Registration"
Update Summary page: https://discover-cookbook.github.io/02_minimal_measures/
Most of the pages have Jekyll style metadata like this at the top of each page:
---
layout: page
title: Childcare
---
# Childcare
**Tags:** <span style="color:red">Parents and Carers</span>, <span style="color:red">Participant Diversity</span>, <span style="color:red">Scholarships</span>
✅ Offer financial support for childcare.
- Build it into your budget.
- Link it to sponsorships, or university partners, ...Jbook uses different metadata, need to research more, but it's built on top of Sphinx, so is similar. May not need them at all because jbook automatically creates table of contents and sections from markdown headers like # Childcare automatically.
We receive requests at all of our day long events to provide access to a refrigerator to store milk from nursing mothers. Also, we receive requests for a private area for nursing.
The cookbook lacks any information on sensory friendliness, which is a requirement for people with various mental health issues and chronic illnesses (e.g., people with asthma or migraines), disabled people (e.g., autistics), and people with sensory processing disorder.
I just had a thought: what if we encouraged people who have used the cookbook to help with the planning of their events tell us about it by listing the event within the cookbook somewhere!
i.e. have a section:
"Events That Have Used This Cookbook" (or something more pithy)
and then the list
Another option for pronoun indication is ribbons.
At some conventions and conferences badge ribbons are popular.
http://www.pronounribbons.org/
I've used the ones from the Pronoun Ribbon Project ( page seems dead: https://sites.google.com/site/pronounribbons/) before.
As well as having custom ones printed for Zi/Zir, and a "Fill in your own" ribbon,
For fill in your own, one requires a fabric marker,
and it doesn't work as well as the preprinted ones
Making sure your website / program works with screen readers
is I believe a thing for the high-effort, high-value list.
Hello there,
It would be great ot add a little bit about how to improve asking questions after talks. For hearing/speech impaired folk, having a way of asking questions in written format (via a website or twitter hashtag) would be helpful. And giving people the opportunity to write out questions also helps quieter groups (younger participants or people that for one reason or another are shy or less confident) get a say.
documents have tags hardcoded in content with HTML to color them red, but no crossref links
EG: https://github.com/numfocus/DISCOVER-handbook/blob/jupyter-init/DISCOVER/06_childcare.md
---
layout: page
title: Childcare
---
# Childcare
**Tags:** <span style="color:red">Parents and Carers</span>, <span style="color:red">Participant Diversity</span>, <span style="color:red">Scholarships</span>
✅ Offer financial support for childcare.
- Build it into your budget.
- Link it to sponsorships, or university partners, or ...There's a section in jupyter book docs to create cross references here:
Need to do more research to see if this is useful for tags. Turns out jbook is built on top of Sphinx, so there are similarities.
here is a tool to create tags in jupyterbooks/sphinx: https://github.com/melissawm/sphinx-tags
Separate file
https://reachwater.org.uk/wp-content/uploads/2019/05/2019_05_22_Inclusive-Conference-Guide.pdf
Just came across this one today.
Hi there,
While social events are implicitly mentioned, it would be great to have a dedicated section on how to make them inclusive & diverse, covering the type of accessible social events that could be offered (e.g. mobility impaired folk should be able to participate, so a long walk may be problematic) along with guidelines on how to make everyone feel welcome (e.g. don't make it alcohol centric, make everyone aware of a code of conduct etc.). Happy to write a draft, I haven't found any existing guidelines specific to social events.
Leonie
https://medium.com/@anna.sarai.rosenberg/respectful-collection-of-demographic-data-56de9fcb80e2
Some great information and suggestions!
There's a lot of useful material in here! Perhaps it could be more discoverable / have a higher impact if it was in website form instead of as a github repo. Since everything is in Markdown already, it should be pretty easy to build it into documentation with Mkdocs (https://www.mkdocs.org/). Should just be a matter of adding the config file and hosting with Readthedocs. Just a thought!
from slack:
we write a blog and add a banner to the page that its under construction
Do we mention having a dedicated prayer room for e.g. Muslim daily prayers?
There's now a glossary page that was repurposed from taxonomy which was itself replaced by the tags overview generated content.
As discussed in JBook special roles, we can add glossary terms to content.
{term}A second termSeparate file for the section
add a link to the cookbook feedback survey to the cookbook!
https://numfocus.typeform.com/to/rVWlSW
We need someone who understands the Jekyll site to help make the section tags clickable (i.e. see all items tagged "Mobility Impairment")
See "Taxonomy" page for list of tags.
The term "impairments" may not be the language that attendees prefer to use. For example, some attendees may prefer "hard of hearing" versus "hearing impaired." See: "How are the terms deaf, deafened, hard of hearing, and hearing impaired typically used?" from University of Washington
being mindful of presentations or signs with colors:
https://twitter.com/adrinjalali/status/1148203871782735874
add as a resource and incorporate ideas into cookbook:
https://cra.org/cra-w/wp-content/uploads/sites/5/2018/05/CRAW-Best-Practices-for-Conferences-v5.pdf
NeurIPS (Dec 2019) had a 50-minute panel discussion on disabilities in AI and how the conference could best meet those needs. I have transcribed the discussion here:
https://reshamas.github.io/neurips-disability-in-ai-panel-transcript/
Some suggestions include:
This section https://github.com/numfocus/DISCOVER-Cookbook/blob/master/04_venue_selection.md#disability
- ✅ Book sign-language interpreters and/or real-time captioning (someone typing captions) for deaf and hard-of-hearing attendees.
It would be useful to include a bit more information, as to which is preferable under what circumstances between sign-language interpreters vs real-time captioning, assuming the budget does not allow for both.
I have read a little about Sign-language being generally preferred by those born deaf, and captions by those who aquire hearing loss later in life.
And that in general captioning is more useful
https://therebuttal2.com/2016/01/28/captioning-vs-sign-language-a-no-brainer/
- Make sure that hand-held microphones are available
Should this be extended to say something about having the session chairs ensure that the microphone is used, even if the speaker thinks there voice is loud enough?
Not just available, but used.
See e.g.
https://www.chronicle.com/article/A-Note-From-Your-Colleagues/245916
Also is there something that should be added about hooking in to a venue's hearing loop (aka induction loop, aka T-loop).
And about choising venues that provier this?
It shows that the color chosen for different gender is not the typical "gendered" color, e.g. red for women and blue for men. I think it's a good idea. Also, they make the pronoun big enough so for colorblind people it is not a barrier to distinguish different pronoun. If further differentiation is needed for colorblind, more design elements can be added (e.g. patterned background, different shapes at the background etc)
I also like included an option for "Ask" in case someone use a pronoun that is not he, she or they. Or, for people who may change their pronoun on different occasions.
Add the (downloadable/printable) checklist to the Cookbook
please ask people to consider that strong scents can and will trigger asthmatic effects in sensitive people.
We've worked at swithcing to using jupyterbook and redesign it a bit and adding new post covid stuff
@melissawm suggested in #60 that this might render better:
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🍎 | ✅
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High Impact, | High Impact,
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Low Effort | High Effort
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— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — —
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Low Impact, | Low Impact,
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Low Effort | High Effort
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