nvanselow / schedule_all_the_people

An app to help schedule a group of people (e.g., scheduling each advisee to meet with an advisor during open blocks of time)

Schedule All the People

Scheduling a group of people made easy!

See it in action: https://schedule-all-the-people.herokuapp.com/

Purpose

This web app was built as a side project to help figure out how to use the Google Calendar API in a larger project. It was inspired by a problem a colleague faced. They had to schedule a large group of people and send out invites and it took a long time and some people were missed.

This app takes a list of emails (optionally first and last names), open blocks of time for meetings, and the meeting duration. Then, it assigns all the people to a meeting time block, creates an event in your Google Calendar, and sends an invite to the people who were added.

How to Use It

1. Visit https://schedule-all-the-people.herokuapp.com/ (Note: It may take a while to load on your first visit because it is currently on a free Heroku server that shuts down occasionally)
2. Log in using your Google Account
3. Create a Group

- You can add individual people via their email - Or you can add a list of emails that are separated by commas or semicolons 4. Create an event -

- Give a name to your event - Choose the group of people you want to schedule for that event - Select which Google Calendar you want the events to appear on. You can choose Google Calendar for which you have write access. - Choose the duration of the meeting - And provide a location for the meetings (e.g., "My Office") - Click the "Create Event" button 5. Add blocks of open time for the event -

6. Click the "Generate Schedule" button
7. Reschedule people as needed

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8. Click "Send Invites" to send out your Google invites and add the meetings to your calendar

Future Improvements

• Be able to view all slots and remove individual slots in a block
• Allow multiple people to be scheduled in a slot
• Add additional javascript components (perhaps in React) to reduce page refreshes when adding a block.
• Send out a unique URL to potential people to ask for conflicts. Take those conflicts in to account when generating a schedule.