saallen / mozfestroadmap Goto Github PK

Build out roles for all MozFest team with Responsabilities

• logistical lead
• stage Manager
• Volunteer team leaders

• Venue
• Joypad
• Music
• Food
• Drinks
• Other Entertainment

Tracking issue for all suppliers for Mozfest

Sarah to research and engage

• Catering #36
• AV
• Photographer
• Videograhers
• Events venues
• Wayfinding /UX designers
• Coffee #35
• Creche

Production schedule for 2015

• Update for 2015
• ongoing updates
• Share with production team
• Share with Ravnesbourne

Create agenda for poss work week in Feb
Elements to build on
Logistical pieces
Thematic focus
SW Away week
Budget
Ops
Pitch new Ideas

Tina from Pileomina School
Greater Youth traction over the weekend of the festival

• Layout email arcs across different groups, staff, SW and participants
• Blog plan around key releases for the festival
• Social media outreach
• Wiki page builds

Tracking Doc for Assest design, build and print

• List of assest required
• Designer engaged
• Printer engaged cc @marcwalsh

Tracking doc for Volunteers processes onsite

• Volunteer event guide
• VOL Wiki page
• Roster
• Roles on site and requirements
• Volunteer catering
• volunteer tshirts #45
• Travel Cards
• Volunteer badge
• Training night
• H&S
• youth zone

Possible Swag Ideas for Festival:

• Swag Bag
• Name Cards
• Lanyards
• Wristbands
• British Swag
  • Umbrellas
  • Tea
  • Fish 'n' Chips

Tracking issue for registraion processes for Mozfest 2015

• Space Layout
  • Lead coordinator
  • coordinator trainning
  • Opening hours
  • processes
  • full lists

Build Stage schedule and resets

• Contract external company for online checking.
• Gather inital regsitration information
  • Full Legal Name
  • Date of Birth
  • Email Address
• Perform ID Checks
• Perform Additional Information Check

Process can take up to 30 days, but can be as short as 7 days or as long as 70+.

• List team required for this years festival
• Outline role descritpions
• Create contract SOW

Driver -- Sarah Allen
Decision-Maker -- @Angela
Quality Verifier -- @thornet

Set up of Ops review of the payment gateway for Stripe

move the main SW interaction pts under a monthly timeline

Working with becky @quakpac to
*evaluate the potential of working with Egensia w MozFest specific account for flights

• short list 3 other possible agents for travel management
  ** @Saallen to evaluate in-house option of accommodation management through hotel direct bookings and contract negotiations

Timeline needed for publishing of individual MozFest pages
Then we can see where and when additional resources will be needed

Driver @Saallen
Consult @edrushka
Feedback @Roberto-Cruz

cost a weekend away for all SW in three destinations
*US
*UK
*Continential Europe

Build new wiki page for MozFest 2015 staff as reference guide
https://wiki.mozilla.org/Mozfest/2014/Staff

• Gather size information on volunteers
• Research Pricing and Suppliers (Price for 120, coloured, two sided A4 prints)
  • Xamax - £297
  • C2O - £657.20
• Design
• Order

Flesh out timeline
https://docs.google.com/a/mozillafoundation.org/spreadsheets/d/11TEPoxaNKM_x0Z27FYi4yB0UNOZZwXz5wZkYW97m1nw/edit#gid=0

Create one page document which outlines the brief for a wayfinding pitch.
Decide

• Maps and floor covered
• Will they design info booths?
• Will the the wayfinding design be incorporated within the other assets designs or visaversa?
• Budget

Making this one v official
Driver -- @Saallen
Decision-Maker -- @thornet @Angela

cc @quakpac

Request and allocated available AV and other tech from Ravensbourne.

Coffee suppliers for 2015

• Logistical info
  • amount of barristas
  • locations for machines
  • hours over weekend
  • manage voltage w Raves
  • Bunn machine litres- how many and where
• sign contract
• receive RA
• Submit Invoice

@marcwalsh will create a DBS doc recommendation from previous events and partners.

Examining at

• Parents must remain with xxx ages and younger
• How to manage lost kids in the building
• How to create a safe and comfortable area
• Who must be DBS checked?
• List of potential DBS checks available
• Managing curated tours

Build out travel stipend allocations proceedure and guidelines

Add two week heart beats to PP

Having the keynotes being screened live on other venues in london
IE southbank festival of lOVE
If we had some kick ass speakers attracting crowds- privacy = Snowdon or Chelsea Manning.

Build out the next phase- festival phase of the website
Create a manageble backend admin site for proposals
Select a schedule app for the festival

Need
Driver -
Producer -
Currciulum team -

Tracking Document for Youth zone

• Map out processes within the zone
• Guardian Letter
  • Photography
  • Safe guarding
  • Email all youth tickets
• Training for volunteers
• DBS checks #50

• Map predicted space use
• Outline of days/hours
• Prototyping usage
• Negotiate contract
• Legal review
• Sign Contract

• [ ] Stephen Sadler's request for filming Mozfest

• Incubation businesses involvement
  • Inform Ha
  • Review companies
• The wayfinding brief
  • Activities Mozilla can bring to students "Enhancement Week" and who will own this?
• Weird London and help with Fringe events
• Open design and design thinking lab - how would this work?
• IT and the Learning Zone (library) manager to see if his library idea is feasible.

Feast will run catering for the festival weekend

• Logistical info
  • location of catering
  • set up times
  • manage voltage w Raves
• Confirm menues
• sign contract
• receive RA
• Submit Invoice

• Create list of assets needed for MozFest 2015
• Outline timings around these required assets
• Check with Design team who can help
• Create milestones

General stationary order for the weekend.

• Create form for requests.
• Research pricing
• Order for delivery on or around 2nd November.

Design, build and event guide as a point of reference for all festival suppliers and staff

Ti.to going through platform review on Bugzilla
Legal and Security team cross examining

First meeting with Eventrbrite

Reading material and potential courses

• http://www.nspcc.org.uk/what-you-can-do/get-expert-training/safer-recruitment-education-course/
• http://www.nspcc.org.uk/what-you-can-do/get-expert-training/child-protection-introduction/

Tracking document for Science Fair

• Criteria
• Layout of the floor
• Allocation numbers
• Notice for tables
• email all participants