shutterstock / opentree

Generate an Org Chart from Workday

OpenTree: Generate an Org Chart from Workday

Purpose

tl;dr Generate and render your company's org chart based on Workday data (or any flat, row-based dataset which uses identifiers to link child nodes to single parents).

Blog post here.

Individuals who use Workday can view the supervisory org that they manage or that they're part of, and can otherwise navigate stepwise up and down the org, but there is no built-in capability within Workday to view a company-wide, comprehensive org chart. Visibility into an organization's overall structure is a valuable resource for employees across a company. This project uses Workday data and generates a hierarchical org chart rendered on a web page.

The application provides filtering options to view subtrees and filter by location, department (cost center), and title.

Prerequisites

Running Locally

• Java 9+
• Maven
• MariaDB 10.3

Running in Docker

• Docker

Run With Sample Data

To run on your local machine, you'll have to have MariaDB 10.3 installed, the schema created, and username/password set (these must match the spring.datasource.username and spring.datasource.password fields in application.properties).

%> mysql -u opentree -p opentree < schema.sql  # assumes username 'opentree' and data load into a schema called 'opentree'
%> mysql.server start  # the command to start the database will vary depending on your platform
%> git clone https://github.com/shutterstock/opentree.git
%> cd opentree
%> mvn package
%> mvn spring-boot:run

Running the application in Docker is totally self-contained, so outside of having Docker installed, no additional setup is required:

%> docker build . -t opentree
%> docker run -p 8080:8080 opentree

In both cases, once startup is complete, browse to http://localhost:8080 to view the application.

Architecture

This application is based on Spring Boot (MVC) and follows a standard 3-tier architecture.

The backend uses a MariaDB relational database running on localhost. This can be configured in application.properties. If running in Docker, you'll need to update the Dockerfile to correctly reflect database location and user information.

The middle-tier is Spring and governed through models and controllers.

The views use the Thymeleaf templating engine and d3.js.

Setup

A custom report endpoint must be setup in Workday to generate a CSV report with the desired fields you wish to render on the front-end. By default, the following fields are used and displayed in the front-end:

• EmployeeID: used as the unique identifier for a given employee. This field must be unique for the tree to link nodes and build correctly. Matrix reporting (where an Employee has multiple records in the CSV report, each with a distinct ManagerID) is not supported
• Name: full name of the employee
• ManagerID: the EmployeeID of the employee's manager
• ManagerName: full name of the manager
• Location: work location
• Title: official title
• WorkEmail: work email
• Type: typically Employee or Contingent; this is used to filter out non-FT employees from the main view
• CostCenter: cost center
• CostCenterHierarchy: department

Fields can be configured in the Employee model. For a given field in the CSV which is to be available on the front-end, the CSV column headers for those fields MUST be mapped to the model. opencsv is used to automatically map CSV fields to Employee fields via annotations (@CsvBindByName).

Though employee images in Workday can be exposed in reports as base64-encoded strings, as of this time, cropped thumbnails are not. As a result, this application does not display employee images of any kind.

The dummy CSV data set provides an example for the structure of the Workday report required to generate a hierarchical tree.

Once the report endpoint and authorized credentials have been created, update the Workday configuration attributes in application.properties, specifically the following:

• wd.endpoint: full URL of the report endpoint
• wd.username: username of authorized account
• wd.password: password of authorized username account

Customizing OpenTree

If you want to customize the application with your company's brand, start here:

• company details in application.properties
  • opentree.company.name: set your company's name
  • opentree.email.domain: set your company's email domain, e.g. superbigmegacorp.com
  • opentree.web.fonts: choose alternative Google fonts for rendering display/body text; you'll need to update CSS files to reference alternative font types specified here
  • opentree.report-issue-url: set the URL for submitting Github issues
• logo: replace logo.png with your brand's logo
• favicons: create favicons and save them in the resources/static/img/ directory and reference those files in head.html

Running in Production

A Workday endpoint that generates and returns a CSV report with the appropriate data must be set up before you can enable opentree.production mode (at which point the application will begin calling the configured Workday endpoint).

Authentication credentials for Workday (wd.username and wd.password) and the database (spring.datasource.username and spring.datasource.password) should be externalized into a secure store like Vault. Implementation of this is outside the scope of this project.

The default logging configuration is set to debug&mash;in production, you will likely want to decrease the logging level for less verbosity. Update the level for the com.shutterstock.oss.opentree Logger in log4j2.xml.

Administrative Functions

Several URL mappings exist to provide light, administrative functionality, managed by the AdminController:

• /admin/refresh: the default TTL for the cache is 24 hours (defined in application.properties as opentree.cache.ttl-hours), so hitting this route will force a new fetch of data from Workday
• /admin/updates: (view: updates.html) this will display employee data updates (since the database was first created and populated)
• /admin/dumpdb: (view: dump.html) this will dump the raw contents of the database in an HTML table in CSV format
• /admin/dumpcache: this will dump the contents of the cache as a hierarchical JSON document
• /admin/morgue: (view: morgue.html) this will display a list of all employees who are no longer with the company (since the database was first created and populated)
• /admin/roots: (view: roots.html) this will display a list of all employees who report into themselves. This is useful to debug cases when Workday data has been misconfigured and the tree is not displaying in its entirety.

As state is managed by the database, any drops or restarts in the Docker container will result in loss of historical state (e.g. updates, attrition). This will happen by default each time it is restarted if the database pre-configured with the Docker image is not replaced with an externalized database. However, this has no impact on its ability to display the current org chart.

License