writethedocs / www

The main website for Write the Docs.

Write the Docs website

This is the code that powers www.writethedocs.org. It contains information about the Write the Docs group, as well as information about writing documentation.

To contribute to the Write the Docs website, it's helpful to familiarize yourself with the Sphinx site generator, as well as reStructuredText markup syntax.

Code Architecture

All of the generated website lives inside the docs directory, but many files outside the conf/ directory are just static RST, as in any other Sphinx project.

All RST files are rendered with Jinja, which allows the use of Jinja tags in all of them. A few custom Jinja filters are available for things like generating photo paths for speakers.

Conference pages

For conferences, see the conference site documentation.

Videos

An even more fragile process that needs documenting and fixing.

WIP (Work In Progress) Docs on how to do this:

1. In _data/<year>.<city>.speakers.yaml, add a youtubeId: 12345678901 key value pair to each talk.

2. Make sure the directory videos/<city>/<year> is included in the Video Archive toctree in docs/videos/index.rst.

3. In the virtual environment, switch to the docs directory and run BUILD_VIDEOS=True make html.

4. Commit the relevant changed files:

   • docs/videos/index.rst
   • _data/<year>.<city>.speakers.yaml
   • docs/videos/<city>/<year>/*

5. If you want to preview locally:

   1. Run BUILD_VIDEOS=True make livehtml and browse the new video pages at http://127.0.0.1:8888.

Troubleshooting

If you run into trouble with broken links to video files, have a look at _ext/fix_video_yaml.py:

1. Add a line at the end with the relevant places and dates.

2. Change to the _ext directory and run it:

   python fix_video_yaml.py

3. Commit the fixed _data/<year>.<city>.speakers.yaml file.

Prerequisites for generating the docs locally

1. Install python 3.8.x using your package manager, if not installed already. You'll probably need root privileges to do this.

2. Generate a virtual environment for the WTD repo in the venv directory:

   virtualenv --python=/usr/bin/python3.8 venv

Installing the project requirements

1. Activate the virtual environment according to your operating system:

   • On Linux-based systems, run source venv/bin/activate.
   • On Windows using the Command Prompt, run venv\Scripts\activate.bat.
   • On Windows using PowerShell, run . venv\Scripts\activate.ps1.
   • On Windows using Git Bash, run source venv\Scripts\activate.

   You'll need to do this every time you come back to the project.

2. In the repository root directory (www by default), run pip install -r requirements.txt to install sphinx and other requirements.

Previewing the docs locally

Remember to activate the virtual environment using the appropriate command for your OS and Shell before running the following commands.

1. In the docs directory, run make livehtml to view the docs on http://127.0.0.1:8888/.

If you're not seeing new content in the local preview, run make clean to delete the generated files, then make livehtml to regenerate them.

The Write the Docs website is hosted on Read the Docs.

Updating the CSS

Styling is maintained in docs/_static/conf/css/ as SASS. Convert SASS to minified CSS by installing SASS

npm install -g sass

and then running (using a 2022 example):

sass --style=compressed docs/_static/conf/scss/main-2022.scss docs/_static/conf/css/main-2022.min.css

Deactivating venv

After your work is complete, you can save resources by deactivating the virtual Python environment with the following command on Linux:

deactivate

If you have verified this command on Windows, we invite you to submit a PR to include that information here.

www's Issues

Add `venv` to readme info

Process discussion from WTD '17 meetup-organizer session

Find and fix broken links

We've actually got more broken links than I expected.

If you have the sphinx tool-chain run make linkcheck for an updated list of broken links including redirects.

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videos.md:9: [local] ../conf/na/2017/videos
videos.md:10: [local] ../conf/eu/2016/videos
videos.md:11: [local] ../conf/na/2016/videos
videos.md:12: [local] ../conf/eu/2015/videos
videos.md:13: [local] ../conf/na/2015/videos

Add an page about CookieCutter

We have a template section in the Intro guide, we should probably mention the awesome cookiecutter by @audreyr: https://github.com/audreyr/cookiecutter

Meetups: What should organizers do during the meetup

1. Greeted everyone who came
2. Via slides, introduced the meetup
3. Gave everyone a few sec to talk about themselves and the theme
4. Used the help she had, for working the AV, in making sure the speakers were ready
5. Introduced each of her panelists in a way that boosted their confidence

(also CoC)

Meetups -- include more examples of success

Location: http://www.writethedocs.org/organizer-guide/meetups/starting/

Task: search the current list of WTD Meetups https://www.meetup.com/find/?allMeetups=false&keywords=write+the+docs&radius=Infinity

Find examples of successful meetups, include them as examples in the noted Location

"Have a deprecation policy" recommendation

For software project, deprecation policy explains how are managed upgrades, what are backward incompatibles changes, how important is backward compatibility in development process...

Users like to be aware of deprecation policy.

Non Python doctests with Sphinx: try/explain "manuel" recipe

Seems to be possible to have non Python (sh, ruby...) doctests in Sphinx documentation with manuel software.

See zopefoundation/zdaemon test suite on Github for examples.

Update to the Welcome Wagon page - intro

Please update the intro section of the Welcome Wagon page with the following information:

Hello!

We’re Kendall and Lou, your Welcome Wagon! We’re glad you’re coming to the 2017 Write the Docs conference!

Feel free to email us or send us a message on Google Hangouts if there’s anything we can do to make your WtD experience easier. You can reach us at [email protected].

We’ve gathered important stuff here that will help you navigate the conference like a pro, make you feel more at home, and help you to manage the constant flow of information.

The Welcome Wagon events warm up new attendees and connect them with people, both veterans
and other first-timers. Strategies and pro tips provide ways you can make the most of the conference.
The FAQs strive to answer questions before you even have them.

Set up template Code(s) of Conduct (CoC) for conferences and meetups

The current WTD CoC for conferences: http://www.writethedocs.org/code-of-conduct/

The current WTD PDX CoC for Meetups: https://www.meetup.com/Write-The-Docs-PDX/pages/19618086/Code_of_Conduct/

I believe both are acceptable, but, others may disagree. I note that the WTD PDX CoC has not been reviewed by anyone with legal training (as least not to my knowledge)

If both are acceptable, I suggest that we present the WTD PDX CoC as a template for other WTD Meetups.

Use .txt extension instead of .rst

Motivations summary:

• http://docutils.sourceforge.net/FAQ.html#what-s-the-standard-filename-extension-for-a-restructuredtext-file
• https://github.com/benoitbryon/documentation-style-guide-sphinx/blob/3c96a81bcd52ceb7d057f9bcf291c2148d9c736e/docs/style-guide.txt#L28

I didn't propose this as a pull-request, because it implies many renames of files, which could conflict with other pull requests.

Motivations details below...

Recommended extension for reStructuredText is .txt

We should apply recommendations provided by docutils. Even if this recommendation is a bit hidden, and even if Sphinx's default suggestion is ".rst".

Source readability matters

reStructuredText theorically promotes readability of text files.
I mean, switching to ".rst rendered by Github" shouldn't be the solution to poor source readability. We'd better adopt a style-guide to improve readability.

Examples:

• Not readable: https://github.com/benoitbryon/rst2rst/blob/master/rst2rst/tests/fixtures/indentation-input.txt
• Improved: https://github.com/benoitbryon/rst2rst/blob/master/rst2rst/tests/fixtures/indentation-output.txt

=> full style-guide would be implemented in other tickets. This one focus on file extension only.

http://docs.writethedocs.org is the place for documentation builds, not Github

• http://docs.writethedocs.org is the place where to browse the "human readable" documentation builds.
• https://github.com/writethedocs/docs is the place where writers contribute to the documentation

Github can't build the documentation

See https://github.com/writethedocs/docs/blob/d89d3a374f9eee7a52830b1868357877e4f0f0fe/docs/index.rst
=> the toctree isn't displayed.
Many directives aren't parsed by Github (I think it uses rst2html).
It means that the documentation built by Github is missing important parts!

Github doesn't parse .txt, and that's useful

Example of links to sourcecode, very useful in bugtracker tickets:

KO with ".rst": https://github.com/writethedocs/docs/blob/d89d3a374f9eee7a52830b1868357877e4f0f0fe/docs/mindshare.rst#L48
OK with ".txt": https://github.com/benoitbryon/documentation-style-guide-sphinx/blob/3c96a81bcd52ceb7d057f9bcf291c2148d9c736e/docs/style-guide.txt#L28

Add to Meetup FAQ: What happens w/moves from Basic -> Unlimited subscription plans

Some meetups have started with the "Basic" subscription plan, and have grown quickly.

When the meetup -> 50 members, Meetup is supposed to prompt the organizer to upgrade to the "Unlimited" plan.

Based on Meetup.com feedback to a WtD meetup organizer, "If you decide to upgrade your subscription plan, you will not be charged for that upgrade until your next renewal date.

In other words, if you upgrade now, you can begin accepting new members right away, but you won’t be charged at the Unlimited rate until your subscription renews on ."

Cleaning Undefined label warnings

We get a TON of these on clean builds:

/_data/na-2017-day-1.json:1: WARNING: undefined label: 15-minute-talk (if the link has no caption the label must precede a section header)
/_data/na-2017-day-1.json:1: WARNING: undefined label: 5-min-switch-speakers (if the link has no caption the label must precede a section header)
/_data/na-2017-day-1.json:1: WARNING: undefined label: 15-minute-talk (if the link has no caption the label must precede a section header)

are they an unavoidable consequence of json/markdown? or can I fix by specifying Titles in either links or anchors?

Also, these. Do we have to add years to links?

/home/samuel/Nosync/Repositories/WTD/www/docs/conf/eu/2016/index.rst:17: WARNING: Duplicate explicit target name: "videos".

Add page "benefits of documentation"

See James Bennett presentation at PyCon US... he answers a question about how to make (existing) projects care about documentation: "talk about the benefits". Then starts with "documentation helps to grow the user base".

=> Introduce a page about "benefits of documentation" ("why you should care about documentation", or "documentation matters").

Add photos of our wonderful community to the front page of the site

It's silly our front page doesn't have a group photo, at least.

Review James Bennett's talk at PyCon US

Watch http://pyvideo.org/video/1795/write-the-docs then create additional tickets here (like #20):

• import content from the talk
• reference the talk somewhere in these docs (is there a place for that?)

NewsLetter November Ideas

Things that we should include in this newsletter:

• The Open News Code Convening should be included: https://docs.google.com/forms/d/e/1FAIpQLSf5G_Dx4-WUNtmFkNNjyw4rZfHDWWNRzzXSagUC3Uw7FAwtIA/viewform

Mechanics Writing Project for WTD EU

Would a writing day for a mechanics topic be appropriate? I am thinking about guidance on tooling and organization for various kinds of projects. If by some chance people want to hack on a tool, that would be good too. This could also be to discuss how various projects can make doc writing easier.

If this fits, I'll write a PR.

Missing page about linters?

Today, I found a Google hit for the following page:
https://write-the-docs.readthedocs.io/guide/tools/linting/

But when I take the link from the Google search page, I get a 404. This page looks like it would be great to see, but it's not currently available. Screen capture of the search results is below.

Thanks for sharing great info on the site!

Unify around Write the Docs

Currently we have some places where we say "Write The Docs" -- fix these.

Meetup data as JSON/YAML

Would it make sense to make the meetup data machine-parsable using something YAML(preferred) or JSON similar to what we have right now with the talks? This might help with re-using meetup information for the video archive and other future endeavours ;)

Fix break and lunch links

Hrm, this ended up linking all the content like "Snack Break" and "Lunch" to non-existing entries in the speaker page, which seems like a subpar outcome. We should probably just special case the logic to not apply to those specific titles. from #176

Create documentation for ALL of the Sphinx-RST format

Right now, learning to write Sphinx-style RST documentation requires referring to several hard-to-find documents spread out all across the Internet. It would be lovely if there were a single document describing everything possible with ReStructuredText and Sphinx, including basic syntax and full documentation for all roles available in a Sphinx environment, ideally in a single web page that's easily searchable.

Add roundup blog posts to "Thanks" section of the site

If anyone is looking for a way to contribute back to WTD — it would be great to find links to all the round up blog posts and add them to the main conf website under the "Thanks" section. You can find the page to edit here: https://github.com/writethedocs/www/blob/master/docs/conf/na/2016/index.rst

It should just be a link to the blog posts under a heading like "Write ups from the community".

The #writethedocs hashtag on Twitter is probably the best place to find write ups, as well as Google for "write the docs 2016" or similar.

• NA 2017

• NA 2016

• EU 2017

• EU 2016

Probably not worth the effort:

• NA 2015
• EU 2015

Choose a license

Fill in LICENSE file, so that things are clear.

Create a WTD linter

A few people in Slack were talking about having a set of custom rules that we would implement in a linter. This ticket tracks ideas that we think might be cool for a WTD linter:

• Gendered pronouns (he/she/his/her)
• Semicolons

Feel free to comment below with more suggestions!

Improve meetup page

We should be highlighting the organizers of the meetups, and providing more information about upcoming events and other good things on our meetup page. We should also call out Mike Jang as the magical person who has started so much goodness around meetups, and give him more recognition on the website.

Add Write the Docs SLC to the list of meetups in North America

Hello, I've just barely launched a Meetup page for Write the Docs in Salt Lake City. Can you add it to the page that lists all meetups? https://www.meetup.com/Write-the-Docs-SLC/

Thank you,
Ashley Newton

Set up / schedule remote meetup leader roundtable session

Plan: quarterly online remote session, using a tool such as Google Hangouts

Broken links in 2014 NA

For example http://www.writethedocs.org/guide/2014/na/talks/

List of speakers in conf index is broken

With the rejigging of all the yaml we broken the list of speakers in conf index.

Updates to Welcome Wagon events

Please update the existing content with the following information:

Welcome Wagon events

Write the Docs Welcome Wagon Introduction Sunday, September 10th at 17:00 in the quiet room (downstairs, across from the cloak room) at Auto-Klub

Join us for an informal Introduction to Write the Docs, to the Welcome Wagon, and to other first-time conference attendees. We’ll pass on some information about the conference specifically for first-timers and give everyone a chance to meet someone new before we join the opening reception.

Welcome Wagon Tours
Sunday, September 10th at 17:30, and Monday, September 11th at 8:00 starting in the quiet room (downstairs, across from the cloak room) at Auto-Klub

Come on a short tour of the venue with a veteran Write the Docs attendee so you’ll know where everything is and everything you can take part in.

Welcome Wagon Check-In
Tuesday, September 12th at 8:00 in the quiet room (downstairs, across from the cloak room) at Auto-Klub

Meet back up with the Welcome Wagon and fellow first-timers to check-in about how the conference is going for you. Ask any questions you have, pass on stories from your first day, and let the Welcome Wagon know if there is anything you need to make your second day as successful as your first one.

Fixup `WARNING: duplicate label` in sphinx build

Recommend to document alternatives (similar projects)

List similar projects in the documentation.

Benefits:

• by searching alternatives, you may find other projects that already fit your needs!
• if you do it early, it's easier to use another project or pull-request your features. Then you may need a merge.
• people like to know alternatives
• focus on differences with your project. If you created a new project instead of contributing to others, you certainly have some valuable difference (if not, you do you really need to create yet another project?)

Note: issue imported from benoitbryon/docness#17

Document vale + overview of checks in README

#165

Add more information about making meetups sustainable

We need to help meetup organizers build a sustainable meetup that is ongoing. I asked on Twitter about this and got a few answers, which might also prove interesting for taking some content from:

• https://www.elastic.co/community/usergroupguide
• http://stumptownsyndicate.org/wiki/User_group_setup_checklist

I think to start:

• Recommending at most 10 meetups a year (skip August & Dec, as most people are on vacation/checked out)
• Recommend having at least 2 people who can organize the meetup

Broken Link

the first link in the list of interesting approaches is broken :(

http://docs.writethedocs.org/about/alternatives/#interesting-approaches

What should WTD LINT

@ericholscher @thatdocslady @Bradamant3 @kelly-o

I'd like us to agree on a minimal list of checks that we should lint in the docs. I'd rather only break the build for "meaningful" things, such as insulting language, and only flag more trivial grammar/spelling issues as warnings.

• WTD/RTD branding
• discriminatory language
• thoughts?

Then in the background we can work on fixing up less important errors if we we think that is important.

Related to #147 and #58

Add proper video archive

Currently we just link to Youtube on our video page -- this is not the best experience. We should go through all our old speaker data and generate nicer video pages with talk information, thumbnails, speaker headshots, and embedded videos for the conference.

We did a better job of this in 2013, and should do it in a central place for all our videos.

Include a list of slide decks from WTD NA 2017

For now, I'll leave them in comments (and invite others to do the same)

Jodie Putrino: (Docs like Code) http://preview.tinyurl.com/k4fqkzo
Kate Voss: (Error Messages) https://docs.google.com/presentation/d/1gCgkaaXIFSLf3afRxEGNFwm0bPTcURcVQNuQj0QZDqQ/edit
Sam Faktorovich: (Hiring techincal Tech Writers in Siberia) https://speakerdeck.com/factorized/hiring-technical-writers-the-siberian-way

Build out video yaml for 2013 and 2014

It would be awesome to have the 2013 and 2014 video data in the same yaml format as recent years:

It involves mining the html / markdown / rst, getting the links from the youtube playlist and writing a yaml file in the same format as https://github.com/writethedocs/www/blob/master/docs/_data/2017.na.speakers.yaml

• 2013
• 2014 EU
• 2014 NA

Why Write The Docs

I think we need a separate page for the "Write The Docs Worldview"

Is it a "Worldview", a "Philosophy", or a "Why Write The Docs"?

Well, here's a first draft, h/t @meker12

"We consider everyone who cares about communication, documentation, and their users to be a member of our community. This can be programmers, tech writers, customer support reps, marketers, and anyone else who wants people to have great experiences with software.

Our meetups and conferences create a time and a place for the global community of Documentarians to share information, discuss ideas, and work together to improve the art and science of documentation. (From http://www.writethedo...­) Focus of talks will vary from meetup to meetup, but the opportunity to see and learn about documentation from different perspectives is one of goals. And the goal for all of us is to create great content for the intended audience and purpose,"

Odd spacing on H3

I find the spacing after H3 as shown here

http://www.writethedocs.org/conf/na/2017/visiting/

slightly excessive.

Add a page about "licences for documentation"

For both writers and readers, license matters.
Add a page about:

• best practices/recipes:
  • "choose a license"
  • "add a LICENSE file"
  • "about/license includes ../../LICENSE".
  • ...
• guidelines to choose a license
• list of licences that fits documentation needs (or not):
  • are BSD, MIT, GPL ok? Do they apply to documentation?
  • GFDL? FreeBSD Documentation License? OPL?
  • creative commons?
  • fair-license?
  • closed-source?
  • ...
  • Could be a link to another website (wikipedia?) holding a comparison grid.

Missing licenses

I can't seem to find a license for this repository nor the docs on http://www.writethedocs.org/. I started looking for one in the Beginner's guide and dug upwards finally ending up here but still failed to find any license.

Do you have a license for the repository and the docs and if so, which is it?

The Prague Meetup Link is Broken

Does this group still exist?

@thatdocslady do you know?

I'll submit a deletion PR to be used if needed.

Bad titles

Lots of "Permalink to this headline" nonsense.

Process to onboard new contributors

Readme does not provide instructions for Windows users.

Workflow -- When do we add contributors to team|collaborator| list, and when do we just force fork when someone commits a change.

"include examples from code" recommendation

Documentation often contains code samples. Whenever possible, include these code samples from project, tests or demo. It limits duplication of code. And code in project, tests or demo can be included in standard tests.

Improve cookie cutter with conditional text

There are a couple of major stages in the conf web page:

1. Is there any news?
2. Are there any speakers?
3. Is there a schedule?

Instead of having to cut and paste bit of page, we should be able to have both in the page, and just set the state in conf.py for a particular conference.

Am I overthinking?